Office Manager

Des Moines, IA

SUMMARY

We are seeking an experienced business professional to manage the reception area and administrative functions of our Des Moines office.

POSITION DETAILS:

  • Manages the reception area to insure effective response to all incoming calls and walk-in guests to maintain a professional image.
  • Performs a variety of administrative tasks for the President/CEO including managing appointment calendar, completing expense reports and credit card statement reconciliation, composing confidential correspondence, arranging complex and detailed travel plans, itineraries, and agendas.
  • Serves as President’s administrative liaison to Board of Directors and maintains discretion and confidentiality in all related matters.
  • Responsible for planning and coordination of Board of Directors and Partner meetings, including travel, lodging and meal planning as needed.
  • Arranges travel, meetings and appointments for other staff as requested.
  • Negotiates the purchase of office supplies and needed services in accordance with firm purchasing policies and budgetary restrictions.
  • Responsible for the facilities day-to-day operations, including maintenance and repair work which involves direct communication with the management company.
  • Handles vendor contact to coordinate meetings, presentations and lunch and learns.
  • Oversees conference room and Innovation Lab Schedules.
  • Plans and organizes staff functions and events.
  • Participates in special department projects as needed.
  • Runs office errands as needed.
  • Completes additional administrative tasks as needed.
  • Well-developed interpersonal, communication and leadership skills with all employees and contacts
  • Strong planning and organizational skills to manage multiple priorities and be attentive to details and deadlines
  • Must be able to maintain confidentiality
  • Handle conflict and negotiate effectively
  • Forward thinking who actively seeks opportunities and proposes solutions
  • Computer literacy

REQUIREMENTS:

  • Bachelor’s degree in Business Administration or related field is preferred but not required
  • 3 to 5 years of experience in an administrative position
  • Additional experience may take the place of some education requirements
APPLY NOW